Annual Inspections
Annual Inspections usually begin in March and last until November/December depending on the weather. Reminder letters will be sent to properties which require maintenance and/or appear to have unapproved or unacceptable exterior changes.
Please promptly comply with any issues that are brought to your attention. See Inspection List below for the types of things that we look for. Secure your contractors early as they start to book up in March as other communities are also conducting their annual inspections.
If you receive a letter about a change, please fill out an application and return it with a copy of your property plat, a description of the change and a picture, diagram or drawing. The more information you provide the better!
If you receive a letter and feel it has been sent to you in error, please advise Sentry Management (preferably in writing) and we will investigate and respond to you. We ask all residents to keep in mind that these inspections are conducted as a means to ensure property values for all Selma Estates homeowners. Thank you in advance for your cooperation.
Inspection List
Decks – Decks must be in good repair and meet county code for design and safety. Decks with peeling paint or worn stain must be cleaned and re-painted or re-sealed.
Exterior Doors – All exterior doors and door hardware, including locks, doorbells and kick-plates, should be in working condition. Door colors should match original colors (see below) as provided by the developer. All homeowners must check their colors with the HOA before re-painting or re-staining their doors.
Fences – Broken, missing or leaning fences must be straightened and/or repaired to original style. Regular power washing and sealant is necessary to extend the life of wooden fences.
Garage Doors – Garage doors must be kept closed when not in use. Garage doors and mechanisms must be kept in good working condition. Repair, replacement and repaint must match original design and color.
Gutters & Downspouts – Paint, repair or replace as needed.
Landscaping – Excessive weeds and debris must be removed regularly. Any growth that intrudes into public access space or neighboring property must be trimmed back to within homeowner’s own property lines. Check fence lines for any growth that intrudes through fencing. Homeowners who have growth coming onto their property are allowed to trim back the growth up to the border of their property lines. This growth includes tree limbs, roots, shrubs, vines, etc. Grass should be kept between 2.5” and 4” high. All landscaping shall be kept from overgrowth.
Lights – All exterior light fixtures must be in good working condition. Front yard lamp posts are the responsibility of the homeowner. Automatic light sensors and lights must be functional to allow proper night time auto-lighting for safety and security reasons. Homeowners are not allowed to remove or shut off automatic light sensors on lamp posts.
Mailboxes – Mailboxes should be in good condition and look presentable. The mailbox post should be firmly set in the ground and not leaning to one side or another. Both the mailbox itself and the mail post should be painted (black) and free of rust or discoloration.
Mailbox Replacement – Turnkey replacement Standard mailboxes can be ordered from Delmarva Mailboxes at 571-379-8454 or sales@mainstreet-mailboxes.com; http://waves-end.biz/mainstreet/contact-us/. Identify yourself as a Leesburg Selma Estates resident. They will de-install and dispose of your old mailbox, and install the new mailbox. Homeowners are free to use alternative sources, provided that these sources are able to provide an “identical” Standard mailbox/mailpost product.
Paint – Peeling or damaged paint must be corrected with original colors. Mold, mildew, rust, and algae growth on paint must be removed.
Siding – Cracked, broken or missing siding must be repaired to original color and style.
Stairs – Stone or concrete stairs should be free of cracks, chips or missing pieces.
Stair Rails – All stair rails should be checked for stability and movement. Remove rust, secure bolts and paint with rust resistant exterior matching paint (see above) which is suitable for metal.
Trash – Each lot owner is responsible for keeping all trash secured in containers designed for trash use. Containers issued by the HOA trash vendor must be kept in good condition. Each homeowner is responsible for contacting the trash removal contractor to order repairs or replacement of the trash and/or recycle containers. Homeowners are responsible for picking up loose or wind-blown trash which originated from their property.
Trim – Includes decorative moldings, columns, rails, door and window frames. These must be checked for wood rot, deterioration and weather damage. Repair and replacement must meet original design and colors.
Windows & Screens – Windows must not show signs of leakage. Cracks and other visible damage must be repaired. All screens must be free from tears or other defects.
Definition of Parts of House
